Reports to: Facilitator
Region or Department: Central File
Organizational Unit: Learning Development
Classification: Classified, IV
Job Summary:
Assists with the maintenance of all Central File records and implements Central File procedures regarding records in Learning Development by carrying out a variety of secretarial responsibilities.
Qualifications:
- High school graduate
- Six months of clerical/secretarial experience.
Essential Functions:
- Establishes and maintains a current and confidential filing system.
- Processes written, phone and facsimile requests regarding collected data and releases for information.
- Completes scheduled activities such as "purging" records.
- Prepares, files, maintains and copies inactive microfiche records.
- Answers the phone and responds to questions, requests, and releases from clients, staff and other agencies.
- Types and proofreads correspondence and various forms, lists, tables, reports and technical prose.
Additional Responsibilities:
- Orders and maintains supplies.
- Works with Facilitator to assist with other matters concerning Learning Development.
- Participates in projects, committees or activities to support the mission of the program, unit and Agency.
- Participates in staff development and professional growth activities.
- Performs other such duties as may be assigned.
Knowledge, Skills and Abilities:
- Ability to communicate effectively and maintain effective working relationships.
- Ability to function effectively as a team member.
- Ability to ensure confidentiality of records at all times.
- Ability to accurately interpret and relay information related to current laws and rules.
- Ability to act independently consistent with established procedures.
- Knowledge of general office procedures, including word processing.
- Ability to read and interpret documents, write reports and correspondence, and apply appropriate mathematical concepts.
Physical Requirements:
- Normal, routine levels of bending, carrying, lifting, climbing, reaching, sitting, standing and walking.
- Sufficient manual dexterity to be able to operate office equipment including, but not limited to, computers, fax machines, copy machines, typewriters, telephones.